/SMART RECRUITMENT SYSTEMS

Place more candidates with automation systems.

We help recruitment businesses to grow without hiring an army of recruiters by building an AI powered recruiting system.

automindz solutions sales tech automation system for b2b lead generation
/Brand collaborations.

Brands that trust us

Our recruitment growth playbook for 2025.

Struggling with growing your recruitment agency? Our free playbook lays out the exact systems and strategies you need to grow your business using AI and automation.

  • Tools to automate admin work and free up your team.
  • Lead generation strategies for constant client flow.
  • Copywriting tips to boost outreach responses.
  • Systems to reduce time-to-hire and increase margins.
  • AI-based workflows for personalized, scalable outreach.
Get your playbook copy now
/CURRENT STATE

The old way of recruiting is absolutely broken.

Find new clients ready to hire.

Struggling to crack consistent client acquisition?

Our automated workflows identify companies actively hiring and connect you with decision-makers at the perfect moment.

Spend less time chasing leads and more time closing deals that drive revenue.

clay magnifying glass, lead finder, ai automation
clay brain, outreach personalization with ai

Source top-tier talent before your competition.

Lost placements due to slow manual sourcing?

Our systems spot candidates before others do and match them with open roles, using signals and automated outreach to build your top-tier talent pool.

Free your team to focus on talking to candidates instead of searching a needle in the haystack.

Maximize placements without adding overhead.

Forget hiring more recruiters to grow revenue.

Our automation systems eliminate repetitive tasks, allowing your team to handle more placements without hiring more recruiters.

Achieve scalable growth while keeping costs low.

Book a Call
clay marketplace stand out with intent trigger based outreach
/HOW WE CAN HELP

Scale your pipeline without an army of recruiters.

Our recruitment systems take over the heavy lifting
so your team can focus on closing deals.

Book a Call
Reduce manual work

We automate job scraping, lead qualification and contact sourcing so recruiters can focus on doing calls.

More responses on outreach

Our AI systems ensure outreach is timely relevant and personalized to get you in touch with more clients.

Scale without overhead

Our systems enable your current team to place more candidates without adding headcount.

Battle-tested tech stack

Get the results of the best sales tech systems, built by certified experts and create an in-house sales machine.

How it works

01
Onboarding

Strategy Call

We look at your current processes, tools and ways of doing outreach. Then we build out your unique strategy and workflows that get you to your goals faster.

02
Acquisition Workflows

Client and Candidate Workflows

Next, we build your outreach and automation workflows and integrate them into your systems. We start with the stuff that brings in clients and candidates so you see results quickly.

03
Operations Workflows

Operational Excellence

Once your talent pool and client pipeline fill themselves we make sure your recruiters focus on the right tasks. Our delivery automations ensure you can place more without hiring more.

04
Maintenance and Extension

Automation Compounding Effect

With more and more workflows stacking up, the efficiency you gain will compound. Our team makes sure that all workflows work seamlessly together and deliver the maximum results.

Simplify growth with
recruitment systems.

Forget about hiring more recruiters to scale. Let battle-tested automations handle the boring stuff so you can focus on closing more deals and growing your business.

Do It Yourself

Everything you need to build and customize the workflows, with full support from our experts.

Workflow Template Library
2 New Workflows Every Month
Detailed Loom Instructions
4x 1:1 Coaching Calls
Slack Support
Coming soon...

Done For You

We handle the setup and management of your workflows so you can focus on closing deals.

Battle-tested workflows
Loom Walkthrough Videos
15-Minute Weekly Reviews
Monthly Strategy Session
Dedicated Task Board
Slack Support
Book a Call
/This is what our clients say.

Wall of Love

and many more...
/OUR BATTLE-TESTED TECH STACK.

Close more deals with the most innovative sales tools.

Our workflows plug into your current stack.
No disruption, just amplification.
(And some sprinkles of AI)

Discover our tool stack library

...and many more.

clay toolbox automindz solutions automation tools ai tools
automindz solutions

Book a call today

No hard sell, just straight talk about what's possible.

Book a call
/FAQ

You might ask yourself...

What is the Recruitment Growth System?

The Recruitment Growth System is designed to help recruitment agencies scale their revenue without needing to hire a large team of recruiters. We automate time-consuming tasks like job scraping, lead finding, outreach, CRM entries, and data enrichment so your current team can focus on closing more deals and placing candidates.

What is a "workflow"?

A workflow is a series of automated steps that handle tasks like list building, lead qualification, outreach, and personalization. Instead of manually doing each of these tasks, a workflow automates them by connecting your tools and setting them up the right way, making sure your sales team focuses on what matters -> closing deals. Workflows ensure that everything runs smoothly behind the scenes, with no manual effort needed.

How does the onboarding process work?

Onboarding begins with a workshop where we take a deep dive into your processes to identify bottlenecks and inefficiencies. We’ll recommend automations tailored to your needs, as well as our proven evergreen workflows like automated job scraping, candidate identification, and outreach sequences. Once mapped out, the process becomes mostly hands-off for your team. Most clients start seeing results in just 3-4 weeks.

Do you provide the tools or systems?

We recommend tools that align with the workflows we build, and clients cover their cost. We implement and set up the workflows within your chosen systems, turning them into a valuable, integrated asset for your business.

What kind of automations do you set up?

We automate everything from lead finding and qualification, to outreach sequences, follow-up emails, AI-powered personalization, and CRM updates. Our goal is to streamline your process from top to bottom so your team can focus on revenue-driving activities instead of manual work.

What deliverables will I receive?

You’ll receive fully implemented automation workflows, supported by detailed documentation. This includes flowcharts and step-by-step Loom videos explaining how each workflow operates. These workflows become a scalable asset for your agency.

What if something breaks or stops working?

We provide ongoing support and updates throughout the cooperation. Whether we’re building additional workflows or maintaining existing ones, we ensure your systems run smoothly and adapt to your evolving needs.

How do I get started?

It’s simple! Just book a discovery call with us. We’ll walk through your sales process, understand your needs, and show you how this system can work for you. We also recommend some of our evergreen workflows, which are proven to deliver quick wins so you’ll start seeing results fast.

What results can I expect?

This system is tailored specifically for recruitment agencies. Unlike generic automation solutions, our workflows address the unique challenges and needs of the recruitment industry. Your team stays focused on high-value activities, engaging with prospects and closing deals while repetitive tasks are automated. This results in higher revenue, more placements, and new clients without the need to hire more recruiters.

/about us

Meet the team

With more than 20,000+ hours of combined recruitment automation experience under our belt and 3 certified Clay experts we're confident to crush your pipeline ambitions.

niklas huetzen co founder and ceo of automindz solutions
STRATEGY
OUTBOUND AND STRATEGY

Niklas Huetzen

Founder | CEO
fabian herhold co founder cto of automindz solutions
TECHNOLOGY
CLAY AND AUTOMATION WORKFLOWS

Fabian Herhold

Co-Founder | CTO
frederik huetzen co founder of automindz solutions
OPERATIONS
CLAY WORKFLOWS AND OPERATIONS

Frederik Huetzen

Co-Founder | COO
automindz solutions
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